Vendor-Sponsor Resources

Vendor-Sponsor-Advertiser Information

Registration is currently closed.

You can contact Jen at CNYFiberFestival.VendorHelp@gmail.com to be added to our waiting list. We will contact vendors as openings become available.

Submitting your registration form represents your agreement and understanding of the information provided here. Failure to follow the guidelines provided below will result in a Vendor being removed from the vendor list for future festivals. 

Please note that Return Vendor Registration for vendors closes on December 31st!  After this date we will open registration for New Vendors as well and registration will be handled on a first come first served basis.

Jen Farley is the Vendor Coordinator and can be reached via email at CNYFiberFestival.VendorHelp@gmail.com with any questions or help you may need prior to the festival. Jen will also be on-site during the festival, if needed.

Event Details

  • The 2024 festival will be held Saturday and Sunday, June 8 – 9 at the Butternut Hill Campground, 6893 US-20, Bouckville, NY 13310
  • The festival will run from 10 AM – 4 PM both days

Area Information

  • There are some limited camping spaces at the festival; campground fees are not included in your Vendor Registration.
  • For those who may want a hotel or some alternate eating options there are a number of places relatively close to the campground, see the area hotel and restaurant list.

Fleece Sale

Festival Assistance and Amenities

  • Several food vendors have been invited; food vendors will be listed on the festival website once they are determined.
  • FFA members will be available to pick up food orders and bring food to you in your booth, if desired. We will provide menus for the food orders so that you can give the FFA members exact change.
  • Help will be available on Saturday to help take down tent sides, help with booth setup, etc. Vendors are responsible for re-hanging tent sides Saturday evening near their booth(s) unless otherwise identified.
  • The campground does have WIFI, however; during busy times at the festival this WIFI may become slow or stop working all together. Having additional means of internet service is recommended (e.g., jet pack). The WIFI password will be shared with you upon check-in at the festival.
  • Restrooms are available for Vendor personnel; do not share the bathroom access codes with anyone that is not a Vendor. The restroom passcodes will be shared with you upon check-in at the festival.
  • There is parking at the campground for vendor vehicles and trailers; some of this space is limited. The Festival Committee will do their best to ensure sufficient parking but it may not be near the booth tents during the festival.
  • Vehicles cannot be in the festival area 30 minutes prior to opening (Saturday and Sunday) and 30 minutes after closing (Saturday and Sunday) for the safety of festival attendees and vendors. Vendors entering the festival area with vehicles early will not be allowed to return as vendors the following year.

Booth Information

  • While we do our best to put returning Vendors in the same location as the previous year this is not guaranteed. As the festival layout and Vendors shift there may be a need to move booth locations around. The same is true of multiple booth space requests. You will be notified of your booth space once registration is finalized.
  • Booth setup can begin on Friday, June 7th. Vendors must be setup by 9:30 AM on Saturday morning.
  • CNY Festival Committee members will be on-site for check-in from Noon – 6 PM on Friday, all day Saturday, and all day Sunday. Check-in is at the front of Tent A. Each Vendor must check in no later than 9:30 AM on Saturday morning.
  • Vendors cannot close or begin to shut down their booth(s) until after 4 PM each day of the festival. Vendors closing early will not be invited back to future festivals.
  • Booth materials, personnel, signage, etc. cannot extend outside the boundaries of the assigned booth space. The standard booth is 10’x10’. Vendors extending past their assigned both space will not be invited back to future festivals.
  • There is limited electricity available at the festival site. It is recommended that you limit your electrical needs in your booth as the electricity access is limited and may not be available.

Demonstration and Animal Booths

  • Demonstration and Animal booths are free but are available only as space permits.
  • You cannot sell items/materials of any kind out of an animal or demonstration booth.
  • Demonstration booths are expected to provide demonstrations throughout the festival; equipment for attendees to try is also encouraged.
  • Guilds will be provided 6 day passes for the festival; additional volunteers will be required to purchase a day pass ($5 per person).

Explanation of Fees

Booth Fees

  • The standard indoor booth fee is $100 per 10’x10’ space; the outdoor booth fee is $90 per 10’x10’ space (outdoor booth spaces are very limited).
  • Food vendor spaces are $75.
  • A link to your website is provided for free as part of the booth fee.
  • There is a Returning Vendor Discount ($10) if you are registered prior to December 31st. Registration after December 31st will include new Vendors and is handled on a “first come first served” basis.

Festival Sponsors

Sponsors help make this festival possible- thank you! Sponsors are included in our online Festival Resource Guide that is maintained year-round. Sponsors at all levels may participate in the Fleece Sale. For a description of the levels see Sponsorship Options.

Festival Advertising

A festival program is provided to festival attendees that contains the site map, vendor and sponsor lists, and has space for advertising. You can purchase ad space in the festival program; recall that some sponsor levels include a free ad space, but this can be upgraded, if desired. For costs of ads and how to submit them see Advertising Options.

Additionally, the Festival does maintain Facebook, Instagram, and Ravelry pages and will invite Vendors and Sponsors to post as we get closer to the festival date.

Links to Application Forms

Vendors may register using the Vendor Application

Food Vendors may register using the Food Vendor Application

Sponsors, not wanting to participate as a Vendor, may register using the Sponsor Application

Those looking to advertise in our Festival Program that are not Sponsors or Vendors may purchase ad space Here

New Vendors

We are always glad to be able to introduce new artists and producers to the event. We maintain a waiting list of prospective vendors, and we ask that individuals wishing to become vendors please contact Jen Farley at CNYFiberFestival.VendorHelp@gmail.com. To provide variety for our visitors and to promote sales for our vendors, we evaluate the products represented by prospective vendors and reach out to people accordingly. We give priority to people with unusual and high-quality products, to people who raise their own animals and are willing to showcase their animals, and to people from Central NY.  We are also interested in a small number of vendors with non-fiber products that might be of interest to our visitors, such as hand-woven baskets, quilts, etc.

Please do not hesitate to contact Jen, our vendor chairman, with any questions about the forms or the process.  She can be reached at CNYFiberFestival.VendorHelp@gmail.com.

Full FAQs

Find the full list of Vendor FAQs Here

Find the full list of Sponsor FAQs Here

Find Advertising Options Here